Call For Sponsors

Last Update : [14 Feb, 2025]

Key Facts

Attending Sponsors

Quick Overview:

06-10 October, 2025

Presenting Date

In-Person

Presenting Format

Addis Ababa, Ethiopia

Presenting Location

Join us at ICPHC 2025, a 5-day event in Addis Ababa, featuring keynotes, plenaries, roundtables, workshops, and field visits.
Focused on Low- and Middle-Income Countries (LMICs), the conference will convene leaders from academia, government, donors, implementers, and advocates to exchange insights and drive innovations in primary health care.
As a sponsor, you’ll gain visibility among global health leaders and support advancing equitable, people-centered PHC in LMICs.
Explore how you can partner with us to make ICPHC 2025 a success.

Financial Sponsorship

Entitlements and Benefits

Assuming Physical Attendance

Packages

Shape the Conference: 

Influence the agenda as a member of the International Steering Committee.

Share Expertise: 

Deliver a keynote, nominate executives for two plenary sessions, and moderate a third.

Lead Discussions: 

Host six roundtables and four concurrent sessions; present at a Lightning Paper Session.

Create Experiences: 

Design two workshops and two exclusive invitation-only closed sessions.

Showcase Impactful Initiatives Firsthand: 

Host a field visit showcasing your initiatives.

Strategic Brand Visibility & Outreach:

Benefit from personalized social media campaigns promoting your speakers and sessions, the opportunity to submit editorial content for the event website, a professionally recorded video interview for your use and for conference promotion, and distribution of your branded materials in conference packages.

Exclusive Access:

15 complimentary passes, one-on-one meeting assistance, and access to the attendee list.

Share Expertise:

Nominate executives for two plenary sessions.

Lead Sessions: 

Present in three concurrent sessions and a Lightning Paper Session.

Facilitate Discussions: 

Host four roundtable sessions.

Create Experiences:

Design one custom workshop and organize one exclusive invitation only closed session.

Showcase Impactful Initiatives Firsthand:

Showcase your initiatives by hosting a field visit.

Strategic Brand Visibility & Outreach: 

Benefit from personalized social media campaigns promoting your speakers and sessions, the opportunity to submit editorial content for the event website, a professionally recorded video interview for your use and for conference promotion, and distribution of your materials in conference packages.

Valuable Networking Access:

10 complimentary passes, assistance arranging meetings, and access to the attendee list.

Share Expertise:

Nominate executives for one Plenary session.

Lead Sessions:

Present in two concurrent sessions and a Lightning Paper session.

Facilitate Discussions:

Host three roundtable sessions.

Create Experiences:

Design one custom workshop and organize one exclusive invitation-only closed session. 

Showcase Impactful Initiatives Firsthand:

Host a field visit showcasing your initiatives.

Strategic Brand Visibility and Outreach:

Leverage opportunities for thought leadership through published articles and targeted mentions via conference's social media.

Valuable Networking Access:

8 complimentary passes, network at all levels of the conference.

Lead Sessions:

Present in two concurrent sessions.

Facilitate Discussions:

Host two roundtables.

Create Experiences:

Co-facilitate a workshop with the conference technical team.

Showcase Impactful Initiatives Firsthand:

Host a field visit showcasing your initiatives.

Strategic Brand Visibility and Outreach:

Gain visibility via targeted mentions through conference's social media.

Valuable Networking Access:

5 complimentary passes.

Lead sessions:

Present in one concurrent session.

Facilitate Discussions:

Host two roundtable sessions.

Create Experiences:

Co-facilitate a workshop with the conference technical team.

Experience PHC Innovation:

Participate in scheduled field visits.

Strategic Brand Visibility and Outreach:

Gain visibility via targeted mentions through conference's social media.

Valuable Networking Access:

3 complimentary passes.

Lead sessions:

Present in one concurrent session.

Facilitate Discussions:

Host one roundtable sessions.

Experience PHC Innovation:

Participate in scheduled field visits.

Strategic Brand Visibility and Outreach:

Gain visibility via targeted mentions through conference's social media.

Valuable Networking Access:

2 complimentary passes.

Sponsorship Guidelines & Restrictions - ICPHC 2025

These guidelines ensure a valuable, professional, and cohesive experience for all ICPHC 2025 sponsors and attendees. Please review carefully to maximize your participation.

I. Brand Visibility & Recognition:

ICPHC 2025 offers comprehensive branding and recognition opportunities for all sponsors:

  • Conference Materials: Logo placement (print & digital)
  • Website Profile: Dedicated profile with logo & link
  • Communications: Brand inclusion in pre- & post-event communications and standard mentions in sponsored session descriptions
  • On-Site Branding: Logo placement on main stage screens & digital platforms
  • Post-Conference: Logo in post-conference reports

II. Session Guidelines:

All sponsored sessions must maintain an educational and professional environment. Direct promotional content/sales pitches are strictly prohibited.

  • General Rule: Sessions must align with conference themes & tracks. Sponsors are responsible for designing, preparing, and promoting their sessions, but promotion must comply with conference branding guidelines and ethical marketing practices.
  • Specific Session Types:

                 1. Closed Sessions: 

      • Availability: Tuesday, October 6, 2025 (day prior to main conference opening).
      • Eligibility: Sponsors who are eligible and wish to organize a closed session to ensure their invitees arrive by Monday, October 5, 2025
      • Format: Invitation-only, allowing sponsors full control over attendee selection.

                 2. Keynote & Plenary Sessions:

      • Exclusive Option: The first Co-host to commit will have the exclusive option to choose whether to deliver their keynote at the beginning or the end of the conference, on a first-come, first-served basis.
      • Speaker Limit: One sponsor/co-host representative (speaker or moderator) per session.
      • Presentation Format: No slides or PowerPoint presentations allowed.

                 3. Concurrent Sessions

      • Sponsors promotion of concurrent sessions must comply with conference branding guidelines and ethical marketing practices.

                 4. Lightning Paper Sessions:

      • Speaker Limit: One speaker per session.
      • Content Focus: Exclusively highlight key research findings.
      • Time Limit: 5 minutes.

                 5. Roundtable Sessions:

      •  Opportunity: Sponsors can propose and host table discussions, subject to conference themes.
      • Format: Collaborative environment; disruptive materials (large screens, projectors, etc.) prohibited.
      • Materials: Handouts must be easily distributable and non-disruptive.
      • Discussion Prompts: Sponsors can provide questions, subject to pre-approval.

                 6. Workshops:

      • Opportunity: Eligible sponsors can propose fully customized workshops (subject to approval).
      • Sponsor Control: Control over content and format.
      • Proposal Requirements: Sponsors must provide:
      • Workshop Objectives: Goals and alignment with conference themes, intended outcomes.
      • Workshop Content & Format: Detailed agenda, topics, structure (presentations, panel discussions, interactive activities, etc.).
      • Logistical Requirements: Technical needs (AV, internet), space requirements (room setup).
      • Timeline: Early proposal submission encouraged.
      • Integration: Approved workshops integrated into the conference program by the Program Committee.
    • * Sponsors co-organizing a workshop are required to submit the session details outlined above. This information enables the conference organizers to identify potential synergies

                 7. Personalized Side Events:

      • Opportunity: Sponsors can host invitation-only events.
      • Session Alignment: No need to align with official conference tracks, offering creative freedom.
      • Customization: Sponsors determine format, topics, and speakers.
      • Agenda Placement: Independent of the main conference program (not promoted as part of it).
      • Scheduling: Must be approved by the organizing committee and scheduled for Tuesday, October 6, 2025.

                 8. Field Visits:

      •  Location: Must take place within Addis Ababa.
      • Thematic Focus: Must align with the conference’s thematic focus.
      • Itinerary: Sponsors must provide a detailed itinerary (educational goals, planned activities) for approval.
      • Support Options: Sponsors can either host and plan visit, or support the effort by providing logistics (transportation, materials, signage).

III. Exhibition Space:

  • Inclusion: All sponsorship packages include complimentary exhibition space.
  • Higher-Tier Benefits: Premium booth placement, live demos, product showcases, interactive experiences.
  • Professional Conduct: Maintain a professional setting; disruptive sales tactics prohibited. Adhere to exhibition hall regulations (set-up, tear-down, noise, waste disposal).

IV. Additional Benefits:

  • Discounted Passes: Sponsors receive a 10% discount on additional conference passes.

V. Approval Process:

  • All Proposals Subject to Review: Giveaways, presentations, Roundtable (RT) sessions, Lightning Talk (LT) sessions, field visits, and side events require approval from the Program and Organizing Committee.
  • Session Scheduling: The Program Committee determines session scheduling to align with the overall conference agenda.
  • Sponsor Responsibilities: Submit all required session information (speaker details, session descriptions, presentation titles, etc.) by communicated deadlines.
  • Consequences of Non-Compliance: Failure to meet deadlines may result in limited promotional opportunities or removal from the program.

VI. Restrictions:

  • No Direct Sales Pitches: Prohibited during presentations, except at Roundtable sessions and the exhibition booth.
  • Educational Content Required: All sessions, including field visits, must focus on educational content.
  • Code of Conduct: All sponsor staff and representatives must adhere to the conference code of conduct.

We encourage early submissions to facilitate smooth planning!

Questions?

For further clarification or assistance, please contact the organizing committee at luidina.hailu@iphce.org

Thank you for your support! We look forward to collaborating with you to make ICPHC 2025 a success.